At Ascential Events we’re committed to protecting and respecting your privacy. We want to give you clear information about what information we collect and how we use it.
This privacy and cookies notice applies to the use of personal information by Ascential Events Limited, a company registered in England and Wales (company number 07925964), which collects or receives your data under this privacy notice as a data controller in respect of each service it offers including events, websites, apps and other services (each a “Service”). Together all of our event brands (Autumn Fair, BETT, BVE, CWIEME, the Education Show, Glee, Pure London, and Spring Fair) are referred to as “Ascential Events”, “we” “us” or “our”.
This section details the information what we collect, the purpose for its collection and use and the legal basis for the processing. Please also refer to the “Disclosure to Data Recipients” section.
2.1. The main ways in which we collect information about you are as follows:
2.2. The information that we collect about you when you engage with our business is as follows:
2.3. How We Use Your Information:
Depending on which Service you use and how you interact with us, we use your personal information to:
2.4. Our Grounds for Processing your Information:
When we process personal information about you, we do so:
4.1. Our Service Providers
A number of third parties provide us with services necessary to run our business. They process your information on our behalf on where necessary to enable us to run our business. We have a legitimate interest to do so to ensure the efficient running and management of our business.
These include third parties in the following areas:
4.2. Other third parties
We may disclose your information to other third parties in specific circumstances:
4.3. Disclosure for legal reasons
In certain circumstances we will need to disclosure your personal information for legal reasons.
We retain your information for no longer than necessary, taking into account the purpose(s) and use of your information both now and in the future and what information we need to best provide you with and develop our products and services, manage your relationship with us, meet our statutory obligations, meet our contractual obligations and meet our customers’ and previous customers’ reasonable expectations.
The information which you provide to us may be transferred to countries outside the European Union (“EU”). By way of example, this may happen if any of our servers are from time to time located in a country outside of the EU. These countries may not have similar data protection laws to the UK. If we transfer your information outside of the EU in this way, we will take steps to ensure that appropriate security measures are taken with the aim of ensuring that your privacy rights continue to be protected as outlined in this Policy.
If you use our services while you are outside the EU, your information may be transferred outside the EU in order to provide you with those services.
Subject to certain limitations on certain rights, you have the following rights in relation to your information:
You can exercise your rights by writing to us at Ascential Events Limited, C/O Ascential Group Limited, The Prow, 1 Wilder Walk, London, United Kingdom, W1B 5AP or sending an email to Privacy@ascential.com.
You may also exercise your right to object to us using or processing your information for direct marketing purposes by clicking the unsubscribe link contained at the bottom of any marketing email we send to you and updating your preferences at https://lp.events.ascential.com/update-details-preferences.html.
For more information on how to object to our use of information collected from cookies and similar technologies, please see section 12 (“Cookies”) below.
If applicable, to ensure that our visitors or exhibitors are able to fully benefit from and participate in our large-scale content-rich events we will process your dietary restrictions or preferences or physical requirements with your explicit consent. Where we assist you with travel and accommodation
We do not otherwise knowingly or intentionally collect sensitive personal information from individuals and we request that you please do not submit sensitive personal information to us. If you inadvertently or intentionally transmit sensitive personal information, you will be considered to have explicitly consented to us processing it for the purpose of its deletion.
We are concerned to protect the privacy of children. We do not knowingly contact or collect information from persons under the age of 18. The website is not intended to solicit information of any kind from persons under the age of 18.
If you believe that we have received information pertaining to persons under the age of 18 please contact us at Privacy@ascential.com. If we become aware that a person under age 18 has provided us with personal information, we will take steps to delete such information.
Some browsers offer a “do not track” (“DNT”) option. For information about Do Not Track, please visit www.allaboutdnt.org.
At this time, we do not respond to DNT signals, in part, because no common industry standard for DNT has been adopted by industry groups, technology companies or regulators. For information on how to block and opt out from tracking technologies used on our website, please see section 12 (“Cookies”) below.
If you wish to raise a complaint or question about how we use your information, please contact us at Privacy@ascential.com and we will do our best to help. If you are still unhappy, you can contact a data protection supervisory authority, in particular, if applicable, in the EU Member State of your habitual residence, place of work or of an alleged infringement of the General Data Protection Regulation. The UK Information Commissioner’s Office can be contacted via their website.
‘Sensitive personal information’ is information about an individual that reveals their racial or ethnic origin, political opinions, religious or philosophical beliefs, or trade union membership, genetic information, biometric information for the purpose of uniquely identifying an individual, information concerning health or information concerning a natural person’s sex life or sexual orientation.
12.1. When you visit our website(s), we use “cookie” technology try to make that experience simple, personalised and meaningful. Cookies are small pieces of information which are issued to your computer or any similar device you use to access the internet e.g. smart phone, tablet or other mobile device when you visit a website and which store and sometimes track information about you're use of the website. A number of cookies Ascential use last only for the duration of your web session and expire when you close your browser. Other cookies are used to remember you when you return to the website and will last for longer.
12.3. Some of the cookies used by Ascential websites are set by us, and some are set by third parties who are delivering services on our behalf. Most web browsers automatically accept cookies but, if you prefer, you can change your browser to prevent that or to notify you each time a cookie is set. You can also learn more about cookies by visiting www.allaboutcookies.org which includes additional useful information on cookies and how to block cookies using different types of browser. Please note however, that by blocking or deleting cookies used on an Ascential website(s) you may not be able to take full advantage of the website(s) if you do so.
12.4. Certain cookies are either set by third parties on the Website or these are set by us using the third party’s cookie code. More information about cookies placed by third parties and how to restrict or block their cookies can be accessed by following the link to their website.
12.5. In addition to cookies, tracking gifs may be set by us or third parties in respect of your use of the Site. Tracking gifs are small image files within the content of our site or the body of our newsletters so we or third parties can understand which parts of the website are visited or whether particular content is of interest
We will occasionally update our privacy and cookies notice. We will post a notice of any material changes on our website prior to implementing the changes, and, where appropriate, notify you using any of the contact details we hold for you for this purpose. This may include e-mail, post or interactive social media. We encourage you to periodically review our notice to be informed of how we use your information.